Start date: 06/11/2023
Presented by Arvest Bank | Hosted by Ozark Outdoor Foundation
For details about AES and the other races in the tour can be found at Arkansas Enduro Series
The third round of the AES Spring will be at the BOC Downhill Trail in Ponca, Arkansas!
The race is rated 1 out 5 | Skill-4 | Fitness-4 | Gnar-4
This is a one-day event with up to 6 stages on Sunday.
A one-day event means there will be racing only on Sunday; early pre-riding 'Sunday Stages' on Friday and Official Check-In and Practice Day will be Saturday. All racers, regardless of age or category will race the same course and stages. There will B line options for more difficult areas – or walk anything you do not feel comfortable riding. Stages must be completed in order, and only one time, unless otherwise noted.
We will also offer a "Just Ride" category where participants can ride the enduro courses on Saturday and Sunday after the race is over. Just Ride participants cannot be on the course during the race times. This is an untimed category and is not required if you are registered to do the timed Enduro race. Event Swag & Post Race Meal included in Just Ride - no raffle ticket. You can register via BikeReg.
Custom number plate
A professionally marked course with arrows and tape - maps emailed to racers the week of the race
Neutral support provided by sponsor Phat Tire Bike Shop
Enduro Timing System from SPORTident for you to have an experience just like the World Series races with accuracy to the 1000th of second, instant results upon finishing and scoreboard.
Aid station and snacks mid-race provided by Rusty Cramer at American National Insurance
Post-race meal included with entry on Sunday for all registered Racers and Just Ride participants
Cold adult beverages in marked areas - 21+ only
A professional awards ceremony with awards to all categories
Payouts for Pro categories
Refreshments and food available for purchase
Raffle for all registered racers provided by top notch sponsors
Schedule & Course Map
Full schedule, along with the course map, will be emailed to all registered racers and posted in the Facebook Event following online registration closing on Wednesday (6/7) at 8PM CT. Be sure to monitor your emails race week to review the schedule.
Failure to check in and pick up your timing chip by the scheduled mandatory race meeting can result in a racer not being able to race. Failure to head to the first stage by the end of the final wave can result in a racer not being able to race.
Friday | Early pre-ride on Sunday Stages.
Saturday | Official Check-In & Pre-Ride day.
Sunday | Race Day will include final check-in, timing chip pickup, mandatory racers meeting, race start times, timing chip TURN OFF, post race meal, awards, etc.
Race Venue Address | 4699 AR-43 Ponca, AR 72670
Camping – There will be 'dry camping' available to particpants at the race venue.
If not camping at venue please check out BOC RV park, nearby campgrounds, hotels, Airbnb’s, etc. in the area for your accommodations
Dogs – Even good dogs must be on leashes.
Pack It In, Pack Out - If you haul it in you haul it out. Leave no trace. Respect.
Food – Post Race Meal provided to racers on Race Day only. Meal ticket obtained at Registration & Timing tent after turning in your timing chip. Family and friends welcome to grab a plate for purchase. While an onsite food truck may offer breakfast and other meals for purchase please bring your breakfast food, snacks, special dietary foods, hydration and anything specific for your pre and post-race needs.
Water - We will provide water at the aid station during race times but you need to be prepared for pre ride days and race days. Bring more than you think you’ll need. Plan to have at least 50-60 ounces on you at all times while riding.
Snacks - Have carbs and protein on hand between meals
Safety - This is not the time to skimp on protective equipment. We highly suggest a full-face helmet, knee pads, and elbow pads. Riding within your limits is essential.
Trash - If you pack it in, you pack it out.
Nice to have - Spare tubes, inflation device, tire plugs, chain link, derailleur pulleys and other parts. Sponsor Revolution Mobile Bike Repair will be onsite for mechanical support but it is always best to give your bike a once over before a race to address any issues as well as to bring any items you may need to make repairs. **NOTE - Revolution Mobile Bike Repair will provide assistance for issues that occur onsite during pre-ride and the race - not for issues that occurred prior, or to build bikes, or add/replace components that were not on your bike prior to arriving at event.
#Racing Age | What your age will be on 12/31/22
#Onsite Payments - Venmo and PayPal, and cash if exact, accepted for any onsite purchases – no credit/debit card. This does not apply to any vendors - they will have their own payment options.
#Race waiver will be required and must be signed onsite at the venue. Any racer under the age of 18 must have a parent present with them at Check In to sign waiver.
#Only Racers and Just Ride, with a number plate on, will be allowed on the event stages during Pre-Ride.
#Timed Enduro Racers only, with number plate on, on stages during race on Sunday – No Just Ride participants or non-racers.
#You cannot change your category after the race starts.
#Racers must attend the Racers Meeting, not start the race before the Racer's Meeting, and must be go out to start the race during your noted category wave time; not any later.
#All timing chips must be picked up prior to the Mandatory Racer's Meeting or the Racer may not be able to race.
#Racer cannot wear a timing chip at any time that is different from the one that was assigned to them by the Timing Director at the Timing Tent.
#Timing chip must be worn on the Racer's right wrist unless otherwise noted by the Race Director or Timing Director.
#The bike and equipment you start the race on must be the same bike and equipment you finish on. Official Race Director must approve exceptions. *Exceptions are repairing or replacement of tires.
#Once riders have entered the stage line there is no cutting in line.
#All stages must be completed in order, and only once, unless otherwise notes in Racer Meeting by the Race Director.
##Timing stations will be placed at the start and finish of each stage. All Racers must stay on course during the stages and transitions. Veering off course is disrespectful to everyone from the landowner, race organizers, fellow competitors and yourself.
#Any form of outside assistance or support such as; non-racers, family members, friends or unapproved pit stops is forbidden. However, Racers are allowed and encouraged to help fellow competitors on the course.
#Stage Reruns are NOT ALLOWED for mechanicals, the racer crashing, or going off course unless discussed with and approved by the Race Director or Timing Director ONLY. Only Racer impediment, safety hazards, or fellow Racer injury support warrants a re-run and must be approved by the Race Director or Timing Director ONLY prior to the re-run. Stage reruns can be seen by the Timing Director and do not disappear from the timing chips history regardless of time that has passed. Any unapproved re-runs, either intentional or unintentional will result in a disqualification. Flat tires, bent wheels, broken chains, and ANY type of mechanical issue, or rider error is part of racing and does not warrant a re-run.
#Always stop for an injured rider. In the case of a downed rider that receives assistance provided by another participant - the helping participant's time will be adjusted by averaging the lap times from the particular stage or a re-run will be authorized by the Race Director. The downed rider may not qualify for a re-run. If you cannot contact the Race Director wait at the Timing tent until receiving direction.
#Do not change, adjust, or modify the course in any way. If you have a concern about a course feature please present the concern to the Race Director with a picture and description of concern.
#Do not disrespect the land such as littering.
Racers deviating from any of SET Rules can and/or will be time penalized and possibly be disqualified from the race.
Participants will register for the category they will remain in for the series to qualify for Overalls. You cannot change categories after the second stop and you must notify the Timing Director at email@example.com if you are changing your category prior to that. Failure to let us know of a category change can impact your series overall points negatively. If you race in different categories the results will not be combined for overall results.
PLEASE ENSURE YOU REGISTER USING THE SAME NAME FOR EACH STOP or your Overall points will be affected.
This race has a rider limit of. Once those numbers are reached you can register for the Wait List, and if/when spots become available, we will pull from the Wait List in the order of registration, and you will be charged. Please note we will pull from the Wait List automatically until the day before the race (in this case; Friday) so if you can no longer attend please email firstname.lastname@example.org to have yourself removed from the Wait List. It is the Racers responsibility to monitor their email to see if they have been removed from the Wait List and into the race.
Refund & Transfer Policy
These are rain, shine, ice or snow events except under extreme circumstances in which we will notify all participants of any cancelations.
Refunds | With a 15% fee we will honor a refund when the request is at least two weeks (14 days) prior to the race.
If the request is made with less than two weeks to the race then a refund will not be available.
Transfers | With a 15% fee we will honor a transfer to another SET race within season when the request is at least one week (7 days) prior to the race.
If the request is made with less than a week to the race then a transfer will not be available.
In the event a transfer is given the participant will receive a credit/coupon code, minus the 15% fee, to use to register for an upcoming race within the season. The participant will need to pay for any difference in entry fee(s). If the credit is not used by the end of the season it will expire and no further transfers or refunds will be available for it.
We do not accept participant to participant transfers or selling of entries.
If you purchased the Event Registration Protection when registering then you will need to contact them first via the contact information below:
No refunds or transfers after you have arrived for the race or after the race starts/has happened.
Merchandise purchases and service fees are non-refundable.
For any race related questions email email@example.com
**Check out Social Media pages on Instagram and Facebook for event updates and announcements**
Slaughter Trail Guides reserves the right to amend, add, and alter rules, schedule, policies and details to the event at any time.
Disclaimer | An inherent risk of exposure to COVID-19 exists in any public place where people are present. COVID-19 is an extremely contagious disease that can lead to severe illness and death. Please consider wearing a mask and practicing social distancing. If you have been recently exposed, and/or are experiencing symptoms, we ask that you consider not attending the event. Please note that the Refund & Transfer Policy will still be followed in the event you cannot attend. You can review the Registration Protection Insurance, offered to purchase when registering, and their coverage offered in regard to COVID-19 at: https://azcontent.us/alert/2019-novel-coronavirus-event. Slaughter Trail Guides & Southern Enduro Tour are not involved in this voluntary protection coverage. By visiting The Great Passion Play, and attending this event, you voluntarily assume all risks related to exposure to COVID-19.
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